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Privacy & Cookies

Flujabs.org is the dedicated flu vaccination website of the Fleet Street Clinic. This privacy policy sets out how we use any information you provide when you use this website.

We are committed to ensuring that your privacy is protected. Should we ask you to provide information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

FluJabs.org may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy was last updated on 8th October 2010.

What we collect

We may collect the following information:

  • Your name and job title.
  • Contact information including email addresses and telephone numbers.
  • Location information such as postcode.
  • Other information relevant to customer surveys and/or offers.
  • This website also contains links to online pre-vaccination questionnaires that allow you to provide us with limited medical data, such as information about allergies.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • To respond to enquiries you make about our services.
  • To remind you about flu vaccination when you have asked us to do so
  • In the case of corporate users, to help you make and confirm a booking for flu vaccination, and to send you confirmation messages and reminders about flu vaccination when your employer or organisation has asked us to do so.
  • Fo our own internal record keeping.
  • Where limited medical information is collected, this will be used to help us provide you with individual medical advice regarding vaccination.
  • For improvement of our products and services.
  • We may periodically send emails relating to flu vaccination which we think you may find relevant using the email address which you have provided.
  • We will not contact you about our other services or use your information commercially.

Medical records

Workplace visits

When we attend for a workplace visit, we provide everyone wishing to be vaccinated with a pre-vaccination questionnaire. This questionnaire may sometimes also be distributed electronically before the day of vaccination. The questionnaire collects information on a voluntary basis such as:

  • Your name and job title, and other identifiers such as your date of birth.
  • Any contact information you may choose to give us, including a (home or work) contact address, email addresses and telephone numbers.
  • If applicable, the name of your company or organisation.
  • Limited medical data, such as information about allergies; also, your age (for ease of reference in addition to your date of birth) - to help the doctor or nurse perform their medical duties and assess your suitability for vaccination.
  • Your signature, consenting to flu vaccination.

Following a workplace visit, pre-vaccination questionnaires are taken to the Fleet Street Clinic, and are stored securely in accordance with prevailing guidelines. They are not transferred to any computerised system for further processing, and are accessed only if a query arises subsequently. Examples of such possible queries include: accounting, questions about which brand of vaccine was used, batch numbers, adverse events, and possible contact for product recalls or manufacturer alerts. We do not disclose medical records to employers or send them to GPs, or to any other party unless required by law to do so. Your pre-vaccination questionnaire will not be used for marketing purposes.

When you attend our premises

If you attend our premises as part of an arrangement with your employer or organisation, your pre-vaccination questionnaire will be stored as if we had vaccinated you at a workplace visit. Your data will not be processed further.

If you attend as a private client, the same data will be collected on your pre-vaccination questionnaire, but your contact information will be entered on our computer system for billing purposes, and to send you future reminders for flu vaccination, and occasional information about our other services.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information in the following ways:

  • whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
  • if you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@flujabs.org.

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to the Fleet Street Clinic, 29 Fleet Street. London EC4Y 1AA.

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect.